1000 – BOARD OPERATIONS
1. Elections
2. Meetings
3. Remuneration and Expenses
4. Director of Education
5. Board Communications
6. School Board Associations
7. Assessment of Board Effectiveness
- 1071 Assessment of Board Effectiveness
- Board of Education Self-Appraisal Guide
2000 – COMMUNITY RELATIONS
1. Director of Education
2. Division
3. Relationship with the Community
- 2031 Research Studies
- 2032 School Community Relations
- 2033 Staff Community Relations
- 2034 School Community Councils (SCCs)
4. Event Protocol
3000 - BUSINESS ADMINISTRATION
1. Annual Budget
2. Accounting
3032 Fraud Prevention and Investigation
4. Insurance
5. Payroll
6. Inventory Management
3061 Inventory Management
7. Purchasing
4000 - HUMAN RESOURCES
1. Staff Allocation
4012 Appendix 1 Holy Family Staff Recruiting Process
4013 Procedure for the Division
2. Duties and Responsibilities
Click Here to View Role Descriptions
4022 Disruption of School Services for Staff
3. Recruitment and Placement
4031 Appendix 1 Teacher Intent Form
4032 Appendix 1 Statement Acknowledging Receipt and Understanding of Procedure 4032 & 4036
4035 Criminal Record Search and Confidential Disclosure
4035 Appendix 1 Confidential Disclosure Form
4036 Reporting Criminal Charges
4. Professional Growth
4042 Educators and Central Office
4045 Evaluation of Teachers and Support Staff
Teacher Professional Growth and Accountability Framework and Guide
4047 Teacher Professional Growth Plan
4048 Intensive Staff Assistance
5. Leaves
4051 Appendix 1 Teacher Leave Request
4051 Appendix 2 Central Office and Professional Support Staff Leave Request
4051 Appendix 3 Support Staff Leave Request
4052 Professional Leaves - Secondment
4053 Earned Days Off – Noon Hour Supervision
4054 Attendance in Adverse Weather
6. Service Recognition and Allowances
4062 Transition to Retirement - Teachers
4063 Allowances for Teacher Interns
7. Employee Records
8. Harassment
4082 Appendix 1 Violent Incident Report
4083 Discrimination Procedures
9. Employee Wellness
4091 Employee Assistance Program
4093 COVID-19 Vaccination Options
10. Grievances
11. Employee Conduct
4021 - Role Descriptions
4021 – Role Descriptions
4021-001 Chief Financial Officer - Human Resource Manager
4021-002 Computer - Networking Support Technologist
4021-003 Coordinator of Religion, Curriculum and Educational Technology
4021-004 Director of Education - Chief Executive Officer (CEO)
4021-005 Early Childhood Intervention Program (ECIP) Interventionist
4021-006 Early Childhood Intervention Program (ECIP) Lead Interventionist
4021-007 Executive Assistant to the Direct - Data Adminstrator
4021-008 Finance Administrator
4021-010 Manager of Facilities and Transportation
4021-011 Payroll - Human Resource Administrator
4021-013 Speech-Language Pathologist
4021-014 Superintendent of School Operations
4021-015 Superintendent of Student Services & Assessment
4021-016 System Technology Facilitator
4021-017 Early Childhood Intervention Program (ECIP) Assistant
4021-103 Educational Assistant
4021-107 School Administrative Assistant
4021-108 School Administrator (Principal)
5000 – SCHOOL OPERATIONS
1. Admissions
5011 Appendix 1 Student Registration Form
5011 Appendix 2 Declaration of Status
5011 Appendix 3 French Immersion Transfer Meeting Discussion Guidelines
5011 Appendix 4 French Immersion Transfer Request Form
2. Attendance
5021 Appendix 1 Estevan in Town Attendance Areas
5021 Appendix 2 Holy Family Attendance Areas
3. Hours of Operation
5034 Disruption of Student Services
5034 Appendix 1 Disruption of Student Services
4. Educational Excursions
5041 Appendix 1 Educational Excursions Travel Request Form
5041 Appendix 2 Educational Excursions Parent(s)/Guardian(s) Consent Form
5041 Appendix 3 Educational Excursions Principal’s Checklist for School Trips
5041 Appendix 4 Educational Excursions Student Manifest
5. Complaints and Grievances
5051 Complaints and Grievances
6. Appeals
5061 Appeals, Programs, and Placement
7. Distribution of Materials
5071 Distribution of External Materials
8. Schools Funds
5081 Appendix 1 Fundraiser Accountability Form
5082 Accounting for School Generated Funds
9. Student Records
5091 Student Cumulative Records
5091 Appendix 1 Cumulative Record Transfer Form (download fillable form)
5091 Appendix 2 Cumulative Record Annual Log
5091 Appendix 3 Student Services Cumulative Record Insert
5092 Student Attendance Accounting
5092 Appendix 1 Student Irregular Attendance Intervention Checklist Intervention Checklist
5092 Appendix 2 School 10% or Greater Absentee Report to Health Authority
10. Student Safety
Holy Family Physical Education Safety Guidelines Activities Handbook
Saskatchewan Physical Education Safety Guidelines for Policy Development
5102 Appendix 1 Example of School Incident Report Form for Insurance Purposes
Traumatic Incident Protocol Guide
Traumatic Incident Protocol Guide
5105 Fire Safety and Evacuation
11. Student Supervision
12. Student Health
5121 General Services and Information
5122 Administering of Medication
5122 Appendix 1 School Personnel Consent to Administer Medication
5122 Appendix 2 Parent(s) Guardian(s) Consent to Administer Medication
5122 Appendix 3 Physician Consent to Administer Medication
5122 Appendix 4 Tracking Sheet for Administering of Medication
5122 Appendix 5 Principal’s Checklist for Administering of Medication
5123 Life-Threatening Conditions
5123 Appendix 1 Allergy Certificate
5124 Appendix 1 Example of HIV / AIDS & Hepatitis C Bishop’s Approval Letter
5124 Appendix 2 Put On and Take Off PPE
5125 Pandemic Influenza Preparedness
5126 Appendix 1 Scent Sensitive Schools
5128 Student Health - Service Animals (Service Dogs)
5129 Student Health - Head Lice
13. Student Protection
Traumatic Incident Protocol Guide
Southeast and Area Threat Assessment and Support Protocol
5132 Violent Threat Risk Assessment and Response
- 5132 Appendix 1 Worrisome Behavior Assessment
- 5132 Appendix 2 Example of Threat Assessment Fair Letter Notice (revised)
Traumatic Incident Protocol Guide
Southeast and Area Threat Assessment and Support Protocol
5133 Appendix 1 Bullying Report
Traumatic Incident Protocol Guide
Traumatic Event Response Resource Guide*
Southeast and Area Threat Assessment and Support Protocol
Traumatic Incident Protocol Guide
Traumatic Event Response Resource Guide*
5137 Interviews and Searches by Staff From Other Government Agencies
14. Student Conduct
5141 Appendix 1 Example of School Handbook
5142 Appendix 1 Elementary Years Incident Report
5142 Appendix 2 Middle Years Incident Report
5142 Appendix 3 Sample Suspension Letter
5143 Students Staying for Lunch
5144 Alcohol, Cannabis and Drugs
15. Student Assessment and Placement
5151 Student Enrolment - Early Learning
5151 Appendix 1 Pre-Kindergarten Selection Criteria Form
5151 Appendix 2 Pre-Kindergarten Selection Team Form
5151 Appendix 3 Pre-Kindergarten Selection Tool
5151 Appendix 4 Pre-Kindergarten Application Form
5152 Student Assessment, Evaluation, and Reporting
5152 Appendix 1 Teacher Report Card Set Up Form
Holy Family Assessment, Evaluation, and Reporting Handbook
5153 Student Progress and Placement
5153 Appendix 1 Prevention of School Failure Guidelines
5153 Appendix 2 Prevention of School Failure Intervention Checklist
16. Digital Citizenship
5161 Responsible Use Procedure (RUP)
5162 Appendix 1 Software Request Form
5163 Appendix 1 Parent & Student Consent to Digital Access
5163 Appendix 2 Staff Consent to Digital Access
5164 Digital Legal Responsibilities
5165 Appendix 1 Consent to Use Social Media
5165 Appendix 2 Parent & Student Consent to Use Social Media
5167 Digital Rights and Responsibilities
5168 Digital Safety and Security
5169 Digital Health and Wellness
17. Technology
*under revision
6000 – PROGRAM AND CURRICULUM
1. Instructional Program
6011 Ministry of Education Framework
6012 Curriculum, Instruction and Assessment
Holy Family Assessment, Evaluation, and Reporting Handbook
6012 Appendix 1 Guidelines for Guided Reading K – Grade 5
6012 Appendix 2 Accelerated Reading Program Guidelines
French Immersion
Family Life Education
HIV/Aids Education
Citizenship Education
2. Diversity
6021 Respect for Human Diversity
Gender and Sexual Diversity
SCSBA Pastoral Response to Transgender Students
SCSBA Student Alliances for Gender and Sexual Diversity (GSA) Formation Protocol
SCSBA Caring for Students and Staff
Ministry of Education – Deepening the Discussion: Gender and Sexual Diversity
Indigenous Peoples
6021 Appendix 1 Holy Family Indigenous Self-Declaration Pamphlet
6021 Appendix 2 Protocol for Acknowledgement of First Nations and Métis Peoples
6021 Appendix 3 Protocol for Gifts and Offerings for First Nations Elders, Métis Elders, and Traditional Knowledge Keepers
Newcomers (English Language Learners)
6021 Appendix 4 Vulnerable English Language Learner (ELL) Referral Form
6021 Appendix 5 English Language Learner (ELL) Progress Report
3. Student Services
6031 Student Services
Holy Family Supporting All Learners: RTI Handbook
Holy Family Response to Intervention (RTI) Referral Forms
Ministry of Education – Actualizing a Needs-Based Model
6031 Appendix 1 Ministry of Education – Intensive Support Categories
6031 Appendix 2 Ministry of Education – Information for Parents Pamphlet
6031 Appendix 3 Holy Family Response to Intervention (RTI) Pamphlet
6032 Assistive Technology and Adaptive Equipment
6032 Appendix 1 Team Meeting Template and Request Form
6032 Appendix 2 Assistive Technology and Adaptive Equipment Transfer
6033 Appendix 1 Medical Certificate
6033 Appendix 1-B Medical Certificate COVID-19
Student Services Back to School Plan 2020-21
SSBA The Accommodation Process for Students
4. Religious Education
5. Deep Learning Instruction
6. Physical Education
7. Instructional Resources
6071 Selection of Instructional Materials and Equipment
6072 Challenge of Instructional Material
6072 Appendix 1 Challenge of Instructional Materials Request Form
8. Home Based Education
6081 Appendix 1 Homebased Education Checklist
8000 – TRANSPORTATION
1. Services
8011 Transportation Services
8011 Appendix 1 Bus Registration Form
8011 Appendix 2 Application for Additional Transportation Services
8011 Appendix 3 Estevan Walk Zones
8011 Appendix 4 Weyburn Walk Zones
8012 Board Operated Vehicles
2.Expectations
8021 Transportation Manager
8021 Appendix 1 Reporting Key Risks
8021 Appendix 2 Reporting Transportation Performance Information
8021 Appendix 3 Transportation Safety Complaint Tracking
8022 Bus Driver
8023 Parent(s)/Guardian(s)
8024 Student Transportation Conduct
8025 Principal
8026 Student Transportation Discipline
3.Maintenance
8031 Bus Maintenance and Inspection
4.School Bus Safety
8041 Safety Promotion
8042 Hazardous Conditions and Emergencies
8042 Appendix 1 Accident Report
8043 Training and Workshops
5.Cancellation of Buses
8051 Cancellation of Buses
6.Extra-Curricular Travel
8061 Extra-Curricular Travel
8061 Appendix 1 Bus Booking Procedure
8062 Use of Private Vehicles
8062 Appendix 1 Private Vehicle Student Manifest
8063 Fifteen Passenger Vans
9000 – BUILDINGS AND GROUNDS
1. Facilities Planning
9011 Facilities Planning
9012 School Viability
2. Inspection and Appraisal
9021 Inspection and Appraisal of Facilities
9022 Fire Safety
3. Maintenance
9031 Maintenance
Caretaker Supervision and Evaluation Framework and Guide
4. Vehicular Traffic
9041 Motor Vehicle Access and Parking
5. Access to Schools
9051 Visitors to the Schools
9052 Smoke Free Schools
9053 Community Use of School Facilities
9053 Appendix 1 Application and Agreement – Community Use of School Facilities
9053 Appendix 2 Facility Opening and Closing – Community Use School Facilities
9053 Appendix 3 Community Use Information Brochure - St. Michael School
9053 Appendix 4 Community Use Information Brochure - St. Olivier School
9053 Appendix 5 Community Use Information Brochure - Sacred Heart School/Ecole Sacre Coeur
9053 Appendix 6 Community Use Information Brochure - St. Mary’s School
9053 Appendix 7 Community Use Information Brochure - St. Augustine School
9053 Appendix 8 Memorandum – Community Use of School Facilities for General Ledger (GL) Coding
9054 Staff Physical Access to School Facilities
9055 COVID-19 Vaccination - Non Employee
6. Playground Development and Use
9061 School Playground Development and Use
7. Theft and Vandalism
9071 Theft and Vandalism
8. Names of Buildings
9081 Names of Buildings
9. Advertising and Sponsorship
9091 Advertising and Sponsorship
10. Central Office Staff Safety